Appendix 8.5: Retirement Living Committee Terms of Reference February 2021

The Committee will: 

• Ensure that residents are and remain at the heart of the Retirement Living service and seek to ensure that their views shape the  decisions and judgements being made. This includes having mechanisms in place to ensure that the Committee hears residents views, considers them and is able to feedback to residents on the difference that their views make to Housing 21.
• Consider the strategic priorities and potential of Retirement Living within the context of the
  operating environment.
• Assess and monitor the risks and the effectiveness of the associated mitigations and
  measures to manage risks that apply to  Retirement Living and ensure that these are
  effectively reported to the Board as well as the Audit and Assurance Committee.
• Maintain a clear understanding of specific  issues facing Housing 21’s leasehold estate and the impact of ongoing legislative (and other) changes.
• Set and monitor key performance indicators and consider reports of operational performance and achievement to ensure that service standards are being achieved and quality enhanced.
• Be alert to the impact of changes in rent and service charges, particularly on affordability.
• Review and comment on the budgets set for Retirement Living to ensure that performance
  expectations in terms of financial contribution are reasonable and that there is sufficient
  investment and resource available to achieve the desired standards and meet the strategic
  priorities.
• Consider the potential, contribution, development and deployment of the people resources within Retirement Living to ensure that they have the necessary skills, support and commitment to deliver high quality services and resident satisfaction.
• Assess, direct and evaluate opportunities, priorities and risks for development of new
  Retirement Living properties and acquire.
• Consider the activity of the Oldham Retirement Housing Partnership PFI Board to ensure an
  integrated and coordinated approach across Retirement Living.
• Advise the Housing 21 Board of any material matters arising.

3.1 The Retirement Living Committee shall comprise of at least three members of the Board; The quorum is three members or 50 percent of the Committee (whichever is lower)

3.2 The Executive Director Retirement Living will have a standing invitation to attend the Committee. The Chief Executive and other Executive Directors and managers may attend by invitation from the Chair of the Committee.

3.3 There is an open invitation for both the Chair of the Board and Vice Chair to attend the Committee, but if present will not act as chair of the Committee and will attend as a non-voting members of the Committee.

4.1 The Committee will meet at least four times per annum with the timing of meetings to be distributed throughout the year to allow for regular reporting to the Board of Housing 21 and effective monitoring of performance.

4.2 On occasion, there might be a need to arrange additional meetings to review significant events and or consider urgent matters.  

Committee members should have or ensure that they have access to the following range of skills,
experience, knowledge of and a general understanding of:

• Supported housing
• Housing management
• Leasehold management
• Asset investment

The Committee will undertake a self-assessment of its effectiveness and review these terms of reference, including membership, on an annual basis