Appendix 8.7: Kent Community Partnership Committee Terms of Reference February 2021

1. Overall purpose of the committee  

1.1 To act as the functional Board of Kent Community Partnership Ltd (“KCP”) in strict compliance with its Rules (“the Constitution”) and Housing 21’s Governance Framework.  

1.2 To advise the Housing 21 Board of any material matters arising and relating to the Kent PFI Project (“the Project”). 

  • 2. Responsibilities

    2.1 Approve and own the strategic direction for KCP ensuring it is within the framework of Housing 21's strategic vision and monitor and evaluate project progress against strategic aims, objectives and financial targets;  

    2.2 Take responsibility for the governance and management of matters related to the Project and the PFI Project Agreement (“the Contract”) whilst delegating operational management to the Executive Team;  

    2.3 Scrutinise and comment on the management accounts and annual budget and accounts for KCP and make recommendations to the Housing 21 Board for approval;  

    2.4 Regularly review the risk register for KCP for onward consideration by the Audit and Assurance Committee;  

    2.5 Ensure that KCP functions within the legal and financial requirements of its Constitution and in compliance with the Contract; 

    2.6 Regularly monitor the context and operating environment and address emerging issues that may impact on strategy, implementation of plans or reputation with key stakeholders whilst ensuring there are good relations with the local community, local authority, local policy and decision makers within the region in which KCP operates. 

    2.7 Ensure that the processes of governance are carried out effectively e.g.: 

    • Changes to the structure, size and composition of the KCP Board are carried out in accordance with its Constitution;  
    • Evaluation of the performance of the KCP Board is carried out annually; 
    • Committee meetings shall be called, held and minuted in compliance with its Constitution; and 
    • General Meetings are called and held in accordance with the Constitution.  
  • 3. Membership
    • The Board shall consist of four members or such greater amount not exceeding 12 as may be determined by Housing 21 as parent; 
    • Committee members and the Chair shall be appointed by the Housing 21 Board; 
    • The Committee has the power to co-opt members.  
  • 4. Quorum

    A quorum shall be three members or 50 percent of the Board (whichever is lower).  

  • 5. Meetings 

    The committee meets four times a year and additional meetings may be called as required. 

  • 6. Reporting responsibilities 
    • The Committee Chair shall report formally to the Housing 21 Board on its proceedings after each meeting on all matters within its duties and responsibilities  
    • The committee shall make whatever recommendations to the board it deems appropriate on any area within its remit where action or improvement is needed. 
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